HR Assistant

Position Overview

The Administrative Support Specialist plays a critical role in coordinating administrative processes, managing financial and training-related requests, and ensuring smooth operational workflows. This position involves attention to detail, effective communication, and collaboration with internal and external stakeholders.

Key Responsibilities

• Process financial assistance and Marine Corps tuition assistance program requests.
• Handle and direct calls from internal and external personnel professionally.
• Coordinate and provide administrative recommendations during Marine Corps District training conferences.
• Maintain and update Marine Corps District poolee residual files.
• Prepare applications, briefing materials, and databases for selection boards.
• Issue orders for summer training programs.
• Ensure timely processing of incoming and outgoing mail.

Conditions of Employment

• U.S. Citizenship is required.
• Must be eligible for federal employment.
• Participation in the Direct Deposit pay program is mandatory.
• Pass the E-Verify employment verification check.
• Compliance with time-in-grade requirements if applicable.
• Obtain and maintain a Secret security clearance.
• Ability to travel domestically and internationally, including to remote or isolated sites.
• Complete training and maintain a government credit card for travel-related purchases.

Qualifications

Specialized Experience:
At least one year of experience equivalent to the GS-06 level in the federal service or similar roles in the private or public sector. Examples of qualifying experience include:

• Providing clerical and administrative support, including document preparation and review.
• Identifying and mitigating potential risks during background screening processes.
• Processing applicant packages for commissioning programs.

Competency Areas:

• Clerical Support Functions: Effectively manage routine administrative tasks with accuracy and efficiency.
• Computer Literacy: Proficient in office software and database management.
• Customer Service: Ability to address internal and external inquiries with professionalism.
• Attention to Detail: Ensure documentation and processes are accurate and compliant with regulations.
• Problem Solving: Identify issues and implement solutions proactively.

Additional Information

• Relocation: The 1MCD District Headquarters will relocate to Fort Hamilton in May/June 2025.
• Telework: Eligible for situational telework.
• Incentives: Recruitment, relocation, or student loan repayment incentives may be authorized.
• Employment of Annuitants: Follows Department of Defense policy.

Application Instructions

Required Documents:

• Complete resume highlighting relevant experience, including:
  • Job title, duties, and accomplishments.
  • Employer name, start and end dates, and hours per week.
• Documentation supporting eligibility (e.g., DD-214, SF-50).
• Cover letter (optional).

Tips for Application:

• Clearly align your qualifications with the listed responsibilities and competencies.
• Highlight experience with administrative tasks, training coordination, and customer service.

Evaluation Criteria

Applicants will be assessed on their ability to demonstrate the following competencies:

• Accountability
• Attention to Detail
• Clerical Support Functions
• Communication Skills (Oral and Written)
• Decision Making
• Teamwork

Errors or omissions in the application may affect your eligibility. Ensure all required documents are submitted and accurately reflect your qualifications.

Benefits

Federal employment offers a comprehensive benefits package, including health insurance, retirement plans, and paid leave. Learn more on the OPM Benefits page.

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