Secretary

Duties:

• Maintain and control the Department Head's calendars, advising them daily of appointments or conferences.
• Obtain and provide background information on various subject matters and present information to supervisors prior to scheduled phone calls, visitors, or meetings.
• Establish priorities, schedules, reschedules, or refuse appointments without prior approval. Use initiative and discretion to accept or decline invitations to meetings.
• Receive and screen visitors, phone calls, and emails from shipyard managers, NAVSEA officials, military visitors, or other entities, referring them to appropriate departmental staff or other departments.
• Develop standard phrases or form letters for repetitive inquiries to improve communication systems.
• Perform liaison duties between the Department Head and subordinates, as well as other departmental personnel.
• Arrange conferences, reserve space, and notify attendees of the date, time, place, and subject matter.
• Develop background information and compose drafts for introductions and briefs for various meetings led by the Department Head.
• Serve as the department's principal subject matter expert and primary contact for all travel, including overseas travel. Must possess in-depth knowledge of the Defense Travel System (DTS).
• Independently develop forms when needed based on studies or directives from higher authority.
• Compile and issue weekly, monthly, and quarterly reports covering a variety of subjects.
• Screen all mail addressed to the Department Head, rerouting items to appropriate divisions within the department.
• Assign action dates to incoming correspondence and maintain a tickler system for actions assigned to subordinates. Serve as a liaison between the office and personnel responsible for these actions.
• Review documents for signature or coordination by the Shipyard Commander to ensure compliance with regulations, grammar, format, and command policies.
• Establish and maintain files primarily for the use of the Department Head, including correspondence and reports filed by general subject.
• Act as custodian for classified material directed to the Department Head.

Requirements:

• Must be a U.S. citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy must successfully pass the E-Verify employment verification check.
• Generally, current federal employees applying for GS jobs must have at least one year of experience at the next lower grade level.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days following retirement to a civilian position is subject to 5 U.S. Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Must obtain and maintain an interim and/or final security clearance prior to entrance on duty.
• Must wear personal protective equipment such as helmets, gloves, coveralls, glasses, respirators, and safety shoes.
• Work is performed in areas with potentially harmful physical and chemical agents. Participation in medical surveillance programs is required.
• Travel may be required to CONUS and OCONUS, including remote or isolated sites. Must be able to travel on military and commercial aircraft for extended periods.
• Site visits aboard ships in dry docks, pier side, or on the shop floor may be required.
• Must be able to lift and carry up to 45 pounds.
• Manual dexterity is required for office equipment use.
• Exposure to inclement weather may occur when traveling to work sites.
• Successful completion of a correspondence course within six months of starting position.
• Must be a qualified typist at 40 words per minute.
• Stooping, kneeling, bending, and walking on uneven surfaces may be required.

Qualifications:

• This position requires typing at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used to determine qualification.
• GS-08: Must demonstrate at least one year of specialized experience at or equivalent to the GS-07 level, such as providing administrative support services using office automation systems, preparing and reviewing reports, managing travel arrangements, and assisting higher-level management.
• GS-07: Must demonstrate at least one year of specialized experience at or equivalent to the GS-06 level, providing office support services, such as gathering data for reports, managing calendars, and making travel arrangements.

Education:

• GS-08: Completion of two full years of graduate-level education directly related to the position, or a combination of education and experience.
• GS-07: Completion of one full year of graduate-level education directly related to the position, or a combination of education and experience.

Additional Information:

• This position is covered by the Department of Defense Priority Placement Program.
• Additional vacancies may be filled by this announcement.
• The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.
• This position may require working an uncommon tour, including nights, weekends, and holidays to meet mission requirements.
• The position requires exposure to high noise levels.

ICTAP Applicants:

• To be considered well-qualified, displaced Federal employees must meet all qualification requirements and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must submit the following documents:
  • Agency notice
  • Most recent performance appraisal
  • Most recent SF-50 or notification of personnel action that includes position, grade level, and duty location